Technology & AI
Andrey Shcherbina
Mar 26, 2025
Hi, I'm Andrey from the mymeet.ai team! I often talk with our users and always ask: "How do you use our service? What helps you get the maximum benefit from it?" Over the past year, we've collected dozens of stories, tips, and techniques from professionals across various industries. In this article, I'll share the most effective strategies that will help you take your meeting information management to the next level.
When we created mymeet.ai, we wanted to solve one simple problem: people spend too much time in meetings, but lose most of the valuable information. At some point, I caught myself thinking that I have work calls every day, but I can't remember what was decided a week ago. It turned out that almost everyone faces this problem. And that's time, energy, and resources that just disappear into thin air.
Let's explore how professionals from different fields use our service to make every minute of their meetings as productive as possible.
Workflow Optimization
The main secret to effective mymeet.ai usage is turning it into an integral part of your workflow. Users who extract maximum benefit integrate the service into their daily tasks so that working with meeting information becomes natural and almost invisible.
Observing successful clients, we noticed that initially they spent time manually adding each meeting, but eventually transitioned to full automation through integrations. By setting up calendar connections once, they gained the ability to forget about routine actions and focus on working with already processed information.
Automation Through Integrations
The first step toward optimization is setting up automatic bot connection to your meetings:
Google Calendar Connection
This integration allows the bot to independently join meetings scheduled in your calendar:
Go to "Settings and Integrations"
Find the "Google Calendar" section and click "Connect"
Follow the instructions and provide the necessary permissions
Activate the automatic meeting recording option
According to user feedback, this automation saves up to 30 minutes of work time per week. You no longer need to manually send the link to the bot before each meeting.
Working Through the Telegram Bot
For mobile users and those frequently on the go, the Telegram bot becomes an indispensable assistant:
Find @MyMeetAIBot in Telegram
Link it to your mymeet.ai account
Send meeting links directly in the chat with the bot
Receive ready-made reports in the same chat
Users note that the ability to manage meeting recordings and receive reports directly in the messenger significantly simplifies work when mobile. The voice message transcription feature opens new usage scenarios—you can quickly turn audio notes into structured text.
Creating a Data Organization System
Successful mymeet.ai users build a thoughtful system for organizing and categorizing the information they receive:
Unified Naming Format
An effective technique is standardizing report names. For example:
"[Date] - [Meeting Type] - [Key Participants]"
"03.20.2025 - Interview - Senior Developer"
This approach significantly simplifies finding the needed information, especially when a large archive of meetings accumulates.
Integration with Corporate Knowledge Bases
Advanced teams export reports in Markdown format and integrate them into corporate knowledge bases (Notion, Confluence). This creates a unified information space where meeting data becomes available to all interested employees, simplifies onboarding of new team members, and serves as a knowledge source for decision-making.
Strategies for Sales and Customer Service
Sales and customer service departments are among the most active mymeet.ai users. And this is natural: the quality of customer communication directly affects conversion and satisfaction, and therefore—company revenue.
For these departments, the service becomes a tool not only for documentation but also for analysis and training, allowing them to continuously improve their approach to customer work.
Negotiation Analysis to Increase Conversion
According to our clients in B2B sales, systematic analysis of negotiations using mymeet.ai has revealed key factors in successful deals. In particular, one client discovered that in successful calls, managers ask significantly more open-ended questions and spend more time identifying customer needs before moving on to product presentation.
To effectively use mymeet.ai for sales analysis:
Record all important customer negotiations
When uploading the meeting, select the specialized "Sales" template
Use AI chat to identify successful sales patterns with queries like:
"What questions were asked to the client?"
"What customer needs were identified in this conversation?"
"What objections did the client raise and what responses were given?"
Handling Objections and Creating Scripts
Companies actively using mymeet.ai in sales create libraries of objections and effective responses to them. Systematic analysis of hundreds of negotiations helps identify the most common scenarios and prepare optimal responses.
After processing the meeting, use AI chat with the query: "Create a table with all the client's objections and responses to them"
Export the results to a unified database
Periodically analyze which objection responses work best
Use these materials to train new employees
Integration with amoCRM for Full Cycle Work
Maximum effect in sales can be achieved by using mymeet.ai integration with a CRM system. The connection with amoCRM works especially effectively:
Connect the amoCRM integration through mymeet.ai settings. Learn more about the widget and its capabilities in our article
Invite the bot to meetings directly from the deal card
After meeting processing, a note with a summary and link to the full report will appear in the card
According to user feedback, this integration significantly simplifies preparation for follow-up meetings with clients. The ability to quickly refresh the details of previous conversations creates an impression of a personalized approach and increases client trust.
Strategies for HR Specialists
HR departments have discovered many ways to use mymeet.ai to increase the effectiveness of hiring and employee development processes. The main value of the service for HR is the ability to objectify and structure candidate evaluation, as well as preserve valuable knowledge within the company.
Objective Analysis of Candidate Interviews
According to our clients from the HR field, using mymeet.ai for interview analysis has helped significantly increase the objectivity of candidate assessment. When each interview is recorded and analyzed using AI, the subjective factor in decision-making is substantially reduced.
For effective use of mymeet.ai in the hiring process:
When uploading the interview recording, select the "HR / Candidate Interview" template
After receiving the report, use AI chat for in-depth analysis:
"What technical competencies were demonstrated?"
"Create a table with the candidate's strengths and weaknesses"
"What soft skills can be identified based on this interview?"
Compare different candidates' results based on objective criteria
Creating a Question Bank and Training Interviewers
HR teams use interview transcripts to optimize the interview process itself. Based on the analysis of hundreds of transcripts, you can create a database of effective questions for different positions and roles, as well as a library of examples of how experienced interviewers handle difficult situations.
Technique for creating a question bank:
Analyze transcripts of successful interviews
Use AI chat with the query: "Highlight all questions that were asked and categorize them by types (technical, behavioral, etc.)"
Collect questions from different interviews into a unified database
Note which questions more effectively identify needed competencies
Strategies for Researchers
UX researchers, marketers, and analysts use mymeet.ai as a tool for quickly processing qualitative data. For these specialists, the ability to promptly turn hours of audio or video recordings into structured text with smart search capabilities is a real breakthrough in efficiency.
Quick Analysis of Interviews and Focus Groups
According to feedback from researchers using our service, mymeet.ai reduces interview processing time by 4-5 times. What traditionally required a full workday—transcribing the recording and initial analysis—now takes about an hour.
Effective AI chat queries for researchers:
"Highlight the main user problems mentioned during the interview"
"Compile a list of quotes related to product usability"
"Create a table with all improvement suggestions expressed in the focus group"
Identifying Insights Within Research
Research teams use mymeet.ai not only to save time on transcription but also for deeper analysis of the data obtained. AI chat helps structure information and identify key insights within a single research interview.
Analysis techniques using mymeet.ai:
Process the research interview
Use AI chat for structured analysis: "Highlight key themes touched upon in the interview"
Request specific insights: "What user pain points were mentioned in the context of product usage?"
Create concept maps: "Create a map of topics covered and their interrelationships"
Strategies for Project Managers
Project managers value mymeet.ai for its ability to clearly record all agreements, tasks, and deadlines. The service becomes a tool ensuring communication transparency and personal responsibility for each team member.
Effective Recording of Agreements and Tasks
The main advantage of mymeet.ai for project management is the automatic extraction of tasks from discussions. After each call, the manager receives a structured list of tasks with responsible parties and deadlines.
For maximum effectiveness:
When uploading the meeting, select the "Regular Meeting" or "Team Sync" template
At the end of the meeting, clearly articulate tasks in the format: "Prepare a presentation for the client by Friday"
Use AI chat to clarify and structure tasks: "Create a task table with columns: task, responsible person, deadline, priority"
Tracking Project Progress
Regular status meetings are an important part of project management. With mymeet.ai, the history of all discussions is preserved in a structured form, making it easy to track project development.
Techniques for progress tracking:
Before each status meeting, review the report from the previous call
Start each meeting by checking the completion of previously assigned tasks
Use AI chat for comparison: "What tasks were assigned a week ago and which of them have been completed?"
Export task lists to a project management system
Collaboration and Teamwork
Teams most effectively using mymeet.ai make meeting information available to all interested employees. This creates a unified information space and significantly reduces the amount of communication needed to synchronize work.
Shared Data Usage
To create a unified information space:
Set up automatic report sending to all meeting participants
Export key reports to publicly accessible corporate resources
Create a group chat in Telegram with the @MyMeetAIBot for shared access to reports
Knowledge Base Creation
Transcripts and meeting reports become a valuable corporate asset if properly organized:
Export all important reports in Markdown format
Categorize them by projects, clients, or topics
Integrate into the corporate knowledge base
Enable search across all transcripts
Measuring and Improving Communication Effectiveness
Advanced mymeet.ai users use the service not only to record information but also to analyze the communication process itself with the aim of continuous improvement.
Meeting Effectiveness Analysis
With mymeet.ai, you can evaluate meeting quality by analyzing such indicators as:
Speaker/listener ratio for each participant
Number of decisions made at the meeting
Percentage of completed tasks recorded at the previous meeting
Number of repeatedly discussed issues
Meeting productivity analysis technique:
Process your meeting through the service
Use AI chat for analysis: "What percentage of time did each participant speak?"
Request decision statistics: "How many specific decisions were made at this meeting?"
Use the obtained data to optimize future communications
Learning Based on Best Practices
Analyzing transcripts of particularly successful communications (sales, negotiations, presentations) allows you to identify effective techniques and scale them across the entire team.
Technique for creating training materials:
Identify the most successful communication scenarios
Analyze them using AI chat: "What speech techniques were used for persuasion?"
Create a library of best practices and training materials
Use real examples to train new employees
Conclusion: How to Start Getting the Most from mymeet.ai
I hope this article has given you an idea of how professionals from different industries use our service to increase their work efficiency. Let's summarize and formulate a few concrete steps to get started.
Automate the process: Connect Google Calendar or use the Telegram bot to automate meeting recording.
Choose specialized templates: Use appropriate AI reports for different types of meetings (Sales, HR, Research, Team Sync).
Master AI chat: Learn to formulate precise queries to get the most useful information from your meetings.
Create a system: Develop a clear system for storing and organizing reports and transcripts.
Use integrations: Connect the service to your work tools (CRM, knowledge bases) to create a unified workflow.
At mymeet.ai, we continuously work on improving the service and adding new features based on feedback from our users. If you have interesting examples of using mymeet.ai or suggestions for improvement, please share them with us through the Telegram bot or by email at hello@mymeet.ai.
Wishing you successful and productive meetings!
FAQ
How long does meeting processing take?
Processing takes approximately 1/10 of the meeting duration. A one-hour recording will be processed in 5-6 minutes.
Can I use mymeet.ai to analyze already recorded meetings?
Yes, you can upload previously recorded audio and video files. The service supports all popular formats: mp3, mp4, wav, avi, mov, and others.
How do I connect the bot to a password-protected meeting?
Passwords are only in Zoom and TrueConf. When sending a meeting link, there is a separate field for entering the password. Enter the password in this field, and the bot will be able to join the meeting.
Can I edit the reports received?
Yes, after meeting processing, you can change speaker names, report title, and other elements for more convenient information management.
How do I quickly distinguish important meetings from routine ones?
Use a unified meeting naming format with indication of type and key participants. You can also use tags or categories if you export reports to a corporate knowledge base.
Is it safe to store confidential information in mymeet.ai?
All data is transmitted via secure connection (TLS 1.2+) and stored with encryption (AES-256). The service does not transfer information to third parties and adheres to high security standards.
Can I use the service on different devices?
Yes, you can use mymeet.ai through the web interface on any device or through the Telegram bot on mobile devices.
What is the best way to formulate queries to AI chat?
The most effective queries are specific and focused. Specify the desired response format (table, list, summary) and the specific topic you're interested in.
What is the best way to integrate mymeet.ai into existing team workflows?
Start with recording automation through calendar integration, set up automatic report sending to all participants, and use export in formats compatible with your knowledge management or project tools.
Andrey Shcherbina
Mar 26, 2025
