Technology & AI
Fedor Zhilkin
Nov 28, 2025
A manager conducts six meetings a day. After each one, spend 15-20 minutes documenting agreements, tasks, and key points. By the end of the week, two hours accumulate just on note-taking. Plus constant risk—forgetting something, not writing it down, losing an important detail.
Another manager invites a bot to meetings. The system automatically records, transcribes, extracts tasks and key moments. After the meeting, receive a ready report. Zero time on manual documentation, all details preserved.
The mymeet.ai team sees growing demand for business meeting automation. AI tools like Fireflies.ai take on the routine of documentation, freeing time for real work.
What Is Fireflies.ai - Definition and How It Works
Fireflies.ai is a platform for automatic recording, transcription, and analysis of meetings using artificial intelligence. The system joins your video calls as a participant, records the conversation, creates a transcript and structured notes.
The main product is an AI notetaker that works as a virtual assistant at meetings. You invite the bot fred@fireflies.ai to a call or set up automatic connection to calendar meetings. After the meeting, you get a transcript with speaker separation, AI summary, task list.
Fireflies is used by 800,000+ companies—from startups to Fortune 500. The system works with major video conferencing platforms and integrates with CRM, task managers, and corporate tools.
Fireflies.ai Features - What the Platform Can Do
Fireflies combine meeting recording, transcription, analysis, and integration into a unified system.
High-Accuracy Meeting Transcription
95% transcription accuracy - Fireflies leads on this metric among competitors. The system recognizes speech even with background noise, accents, and technical terms.
100+ languages supported, including English, Spanish, French, German. Automatic language detection switches between meetings without manual configuration.
Speaker recognition - system distinguishes different speakers, labels remarks with participant names. You can see who said what and when.
AI Summary and Structured Notes
Automatic summaries are created immediately after the meeting. The system highlights key moments, discussion topics, decisions made.
Summary formats:
Overview - brief meeting overview
Bullet Points - key moments as a list
Action Items - tasks with owners
Custom Notes - notes based on your template
Meeting Recording Methods
AI Note Taker Bot - you invite fred@fireflies.ai to a meeting or set up automatic connection to calendar events. The bot joins, records, processes.
Chrome Extension - automatic Google Meet recording with real-time transcript right during the call.
Mobile app - recording and transcription of personal offline conversations through iOS/Android app.
Dialer integrations - Aircall, Ringcentral and other phone systems connect directly.
File uploads - processing ready audio and video (MP3, MP4, WAV, M4A) with AI summary.
Meeting Search
Full-text search across all meetings for any period. Find what was discussed months ago with sentence-level and timestamp precision.
You can search for specific phrases, topics, mentions of people or companies. The system returns relevant fragments from different meetings.
AskFred - AI Assistant for Questions
Ask questions about meeting content in natural language. "What did we decide about project X last week?"—the system finds the answer in all relevant meetings.
AskFred analyzes context, extracts information, provides structured answers with source links.
Conversation Intelligence and Analytics
Detailed analytics for each meeting and across teams:
Speaker Talk-time - how much time each participant spoke
Sentiment Analysis - emotional tone (positive, negative, neutral)
Topic Trackers - automatic identification of discussed topics
AI Filters - filtering meetings by criteria
Team-level metrics show team communication patterns, help optimize processes.
Fireflies MCP - Integration with AI Tools
MCP (Model Context Protocol) from Anthropic allows connecting Fireflies data to Claude, Devin, ChatGPT with one click.
AI tools get access to insights from your meetings, can answer questions, generate reports based on real conversations.
AI Apps - Task Automation
200+ AI applications for automatic meeting processing for different scenarios:
Generating follow-up emails
Scoring interview candidates
Analyzing client needs
Creating sales reports
Extracting technical requirements
Applications work automatically after meetings of the appropriate type.
Integrations with Work Tools
CRM (Salesforce, HubSpot, 5+) - automatic filling of deal cards with notes and call logs.
Project Management (Asana, Trello, 9+) - creating tasks from meetings automatically.
ATS (Greenhouse, Lever, BambooHR) - sending interview notes and transcripts to the hiring system.
Collaboration (Slack, MS Teams, 9+) - notifications and reports to work channels.
Who Fireflies.ai Is For
Sales departments - automatic recording of client conversations, analysis of successful deal patterns, CRM filling without manual work.
Recruiting - documenting interviews, candidate scoring, sharing feedback between interviewers, hiring process compliance.
Product teams - capturing user research, extracting requirements from client meetings, documenting product decisions.
Marketing - analyzing customer feedback, identifying pain points for content, documenting strategic sessions.
Development teams - capturing technical discussions, daily standups, syncs without needing to take notes.
Venture capital - documenting pitch sessions, due diligence calls, board meetings for subsequent analysis.
mymeet.ai - Russian Alternative for Business
Fireflies.ai solves the task of recording and analyzing meetings, but Russian companies have specific requirements—working with Russian language, Federal Law 152 compliance, local data storage, integration with Russian services.
mymeet.ai is an AI assistant for meetings developed with a focus on the Russian market. The system automatically records online calls, creates structured reports in Russian, extracts tasks and agreements considering the specifics of Russian business communication.
mymeet.ai Features for Russian Teams:
✅ Quality Russian language support - transcription and analysis optimized for Russian-language meetings, understanding context and specifics
✅ Federal Law 152 compliance - data storage in Russia, encryption, full compliance with personal data requirements
✅ Integration with Russian services - amoCRM, Bitrix24, Yandex.Calendar, Telemost, domestic platforms
✅ Structured reports instead of raw transcript - key moments, topics, decisions, tasks in convenient format
✅ Automatic action item extraction - system finds all agreements, identifies owners, captures deadlines
✅ AI chat in Russian - ask questions about meetings in natural language, get answers considering context
✅ Local platform support - Zoom, Google Meet, Microsoft Teams, Telemost, Yandex.Telemost without limitations
✅ Russian language support - fast help during MSK business hours, understanding of Russian business specifics
Case Study: Automating Client Work in B2B
A B2B company's sales department conducted 30-40 client meetings per week. After each one, the manager spent 20-30 minutes documenting in CRM—what was discussed, what objections, next steps. Total: 10-15 team hours per week just on documentation.
Implementing mymeet.ai changed the process. Each meeting is recorded automatically, the system creates a structured report with key moments and tasks. The manager simply reviews the report (3-5 minutes) and sends it to the client.
Result after a month—saving 8-10 hours of team time per week. Documentation quality improved—nothing is lost from conversations. The department head sees all team meetings, can analyze successful sales patterns.
Automate client meeting processing. Try mymeet.ai for free—180 minutes of meeting processing without card attachment.
Fireflies.ai Limitations - What You Need to Know
Russian language support - transcription of Russian-language meetings works, but quality is lower than with English. For teams working in Russian, this can be critical.
Foreign data storage - data is processed on company servers, which creates Federal Law 152 compliance questions for Russian companies.
Integration limitations - many Russian services (amoCRM, Bitrix24, Yandex.Calendar) don't have direct integration or work through workarounds.
Dollar pricing - payment in dollars with foreign card can be a problem for Russian companies.
Fireflies.ai Pricing - Plans and Cost
Free - $0/month. Basic transcription, limited AI analysis, up to 800 minutes storage. Suitable for getting acquainted.
Pro - $10/user per month. Unlimited transcription, AI summaries, advanced search, 8,000 minutes storage, integrations.
Business - $19/user per month. Video playback, conversation intelligence, advanced analytics, priority support.
Enterprise - custom pricing. Dedicated storage, HIPAA compliance, advanced admin controls, API access, custom integrations.
Prices shown for annual subscription. Monthly subscription is 20-25% more expensive.
Fireflies.ai Alternatives - Solution Comparison
Choice depends on working language, data storage requirements, task specifics.
mymeet.ai - For Russian Market
Russian language optimization - quality transcription and analysis of Russian-language meetings. Fireflies work significantly worse with Russian.
Federal Law 152 compliance - data stored in Russia, full compliance with personal data requirements. Fireflies store data abroad.
Integration with Russian services - native support for amoCRM, Bitrix24, Yandex.Calendar, Telemost. Fireflies don't have these integrations.
Payment in rubles - simple payment with Russian cards without currency conversion and fees.
Otter.ai - Alternative for Transcription
Transcription specialization - strong product for meeting recording and text processing. Good for the English language.
Simpler and cheaper than Fireflies for basic tasks. If you only need transcription without deep analytics, Otter may be sufficient.
Gong.io - For Sales
Revenue intelligence platform - deep specialization in sales. Deal analysis, manager coaching, forecasting.
Significantly more expensive than Fireflies (from $100/user), but provides more insights for sales teams. Fireflies are more universal and accessible.
Chorus.ai (ZoomIQ) - From Zoom
Built into the Zoom ecosystem - if all communication is on Zoom, native integration may be more convenient.
Fewer capabilities than Fireflies in analytics and AI functions. Good for simple tasks within Zoom.
Avoma - For Customer-Facing Teams
Focus on customer success and revenue teams. Similar feature set to Fireflies, but with emphasis on client work.
Comparable price to Fireflies Business plan. Choice depends on the team's specific needs.
Security and Standards Compliance
SOC 2 Type II - Fireflies follows industry standards for data security, privacy, confidentiality.
GDPR - strict data protection standards in compliance with European regulations.
HIPAA (Enterprise) - full medical data protection with Business Associate Agreement for healthcare organizations.
Zero Data Retention - your data is never used for AI training or purposes outside your business.
Private Storage (Enterprise) - dedicated cloud storage exclusively for your organization's data.
Customer Own Their Data - full control and ownership of data, explicitly stated in Terms of Service.
Conclusion
Fireflies.ai offers a powerful set of tools for automating meeting documentation. High transcription accuracy, deep analytics, and wide integrations make the platform a popular choice for 800,000+ companies.
The main value is freeing time from the routine of note-taking and documenting agreements. The system does this automatically, allowing employees to focus on the meeting itself, not documentation.
For Russian teams, language, data storage, and integration questions are critical. If you work primarily in Russian or require Federal Law 152 compliance, consider localized alternatives like mymeet.ai.
FAQ
What is Fireflies.ai in simple terms?
Fireflies.ai is an AI bot that joins your meetings, records the conversation, creates a text transcript and automatically highlights key moments, tasks, decisions. Eliminates the need to take notes manually.
How much does Fireflies.ai cost?
There's a free tier with basic functions. Paid plans from $10/user per month (Pro) to $19 (Business). Enterprise tier with custom pricing for large companies. Prices for annual subscription.
Do Fireflies work in Russian?
Yes, 100+ languages are supported including Russian. But the transcription quality of Russian-language meetings is noticeably lower than English. For working primarily in Russian, it is better to consider specialized solutions like mymeet.ai.
Is it safe to use Fireflies for confidential meetings?
Fireflies has SOC 2 Type II, GDPR, HIPAA certification. Data is encrypted, not used for AI training. But data is stored abroad, which may be a problem for Russian companies under Federal Law 152.
How do Fireflies join meetings?
Several ways—you invite the bot fred@fireflies.ai as a participant, set up auto-connection to calendar meetings, use Chrome Extension for Google Meet, or upload ready recordings.
Can you use Fireflies for free?
Yes, there's a Free plan with basic transcription and limited AI analysis. Up to 800 minutes storage. Suitable for getting acquainted with the platform, but for regular work you need a paid plan.
How do Fireflies differ from Otter.ai?
Fireflies provides deeper analytics—sentiment analysis, topic tracking, conversation intelligence. Otter is stronger in pure transcription and simpler. Fireflies are more universal for business, Otter is better for personal use.
Does Fireflies integrate with Russian CRMs?
There are no direct integrations with amoCRM, Bitrix24. Can be configured through Zapier or API, but this requires technical work. For Russian CRMs, it is better to use mymeet.ai with native support.
What is Fireflies' transcription accuracy?
95% accuracy is claimed for English—one of the best indicators in the industry. For other languages accuracy is lower and depends on audio quality, accents, specific terminology.
Is there a Fireflies alternative for Russian business?
Yes, mymeet.ai is created specifically for the Russian market—quality work with Russian language, Federal Law 152 compliance, data storage in Russia, integration with Russian services (amoCRM, Bitrix24, Telemost), payment in rubles.
Fedor Zhilkin
Nov 28, 2025
