The meeting notes is a short report that captures the main conclusions and objectives discussed during the meeting. This is a convenient way to quickly share information about the results of the meeting with all participants, as well as those who could not attend. Unlike the protocol, the notes do not contain details of the discussions, and unlike the summary, it is even more concise and focused on key points.
In this article, we will analyze in detail what a meeting note is, how to make it, what mistakes should be avoided, and how to make this document really useful for the team. Notes helps to keep all participants on the same wavelength, providing an understanding of key tasks and agreements.
What is a meeting note and how does it differ from other forms of outcomes?
The notes of the meeting is a summary of the results of the meeting, which includes the main conclusions, tasks and assigned actions. It helps participants quickly understand what has been decided and what the next steps are.
The difference from the meeting protocol
The protocol is a more formal document that includes all the details of the discussion, including arguments, questions and opinions of the participants. Notes, on the other hand, focuses only on key decisions and tasks, leaving the details behind the scenes. For more information on how to make meeting minutes, read our article "Meeting protocol: The Complete Guide".
The difference from the meeting summary
The summary is an intermediate option between the protocol and the notes. It is more detailed than notes and includes more details such as the context of discussions and the rationale for decisions. Notes is intended for quick reference and focuses on the main aspects. Learn more about how to make meeting summaries in our article "Meeting Summaries: what is it and how to compose it?".
The main elements of the meeting notes
In order for the notes to be useful and informative, it should contain the following elements:
The main conclusions.
Briefly describe the key decisions and conclusions reached at the meeting. This allows all participants to understand what results they have come to.
Tasks and responsible persons.
Specify which tasks have been assigned and who is responsible for them. This helps participants know who is responsible for completing certain steps.
Deadlines for completing tasks.
Set deadlines for completing tasks so that everyone knows when to expect each item to be completed.
Next steps.
A brief description of the following actions to be taken after the meeting, indicating those responsible.
How to make a meeting notes: step-by-step instructions
To make a high-quality meeting sammari, you should follow several key steps.
Record the key points during the meeting.
During the meeting, record only the main points and decisions made. This will allow you to make a clear and concise notes.
Highlight the main conclusions and objectives.
After the meeting, review the notes and select only the most important conclusions and tasks that need to be recorded.
Structure the notes.
Use a ready-made template or structure to make notes easy to read. Divide it into conclusions, tasks, and deadlines.
Send notes immediately after the meeting.
The sooner the participants receive the notes, the more likely they are to start completing the tasks immediately. It also helps to avoid losing important details.
Common mistakes when composing a meeting notes
Excessive detail.
The notes should be brief and contain only the key points. Redundant details make it difficult to perceive and reduce its usefulness.
Skipping key decisions.
Make sure that all important decisions and tasks are fixed. Missing key points can lead to confusion and misunderstandings.
The belated dispatch of the notes.
If the notes departs with a delay, participants may forget the details of the meeting or lose motivation to complete tasks. It is important to compose and send it as soon as possible.
Best practices for creating a meeting notes
Use ready-made templates.
Templates help to speed up the process of creating notes and not to miss important moments. In mymeet.ai Convenient templates for different types of meetings are available.
Keep the notes as brief as possible.
The notes should contain only basic information so that participants can quickly recall the main points of the meeting.
Maintain a uniform format.
Using a single format helps all participants get used to the notes structure and navigate the document faster.
How AI can help in creating a meeting notes
Modern tools based on artificial intelligence (AI) greatly simplify the process of creating meeting notes. Such technologies allow you to automate the collection of information, highlight key points and create user-friendly reports, which saves time and effort for participants.
What AI tools are available to create meeting notes?
There are many AI tools that can help in creating meeting notes. For example, neural networks using natural language processing (NLP) technologies are able to analyze text and voice data, highlighting key points of the meeting and automatically generating a report.
These tools can connect to online meetings, analyze conversations, and automatically generate a structured sammari. This allows participants to focus on the discussion itself rather than taking notes, which significantly increases the productivity of meetings and reduces the likelihood of missing important details. An example of how AI can optimize the work of the sales department can be found in our case.
How does mymeet.ai create notes?
mymeet.ai - This is a convenient tool for automatically creating meeting notes, which connects to online conferences, records and analyzes conversations, and then automatically creates a report. Thanks to the use of NLP technologies, mymeet.ai highlights the main conclusions, tasks and responsible persons, creating a structured sammari that can be used for subsequent work.
One of the key advantages is mymeet.ai It is possible to instantly send sammari to all participants of the meeting, which helps to speed up the completion of tasks and keep the focus on achieving goals. Also mymeet.ai It can offer several different sammari formats suitable for different types of meetings - whether it is an internal meeting or a meeting with a client.
What are the benefits of using AI to create sammari?
Saving time.
Using AI allows you to automatically capture and process information, which significantly reduces the time to create a notes.
Minimizing the human factor.
AI tools ensure high accuracy and structuring of reports, which helps to avoid errors and omissions that may occur during manual compilation of sammari.
Automation and convenience.
AI allows you to instantly share the results of the meeting with all participants, while maintaining full control over the tasks and responsible persons. This creates transparency and organization in the execution of tasks.
Examples of how companies save time at meetings using automation can be found in our case about the company BigDigital.
Meeting notes are an important tool for effective teamwork management. It helps to capture key conclusions and tasks so that all participants can stay on the same wavelength and promptly perform assigned actions. Using notes makes the task execution process more transparent and organized.
In mymeet.ai We offer tools that will help you automate the creation of meeting notes, which will save you time and make the process more efficient. Try our service and see how much easier it becomes to work with notes.
