Meeting Tips
Radzivon Alkhovik
Aug 27, 2025
TrueConf is the only video conferencing platform that can operate completely autonomously in a closed corporate network without internet access, supporting up to 1,500 participants and 4K Ultra HD video, but 95% of organizations use only basic functions, ignoring powerful corporate capabilities. Full potential is unlocked through proper server configuration, corporate system integration, and advanced security features.
Hello! The mymeet.ai team has studied TrueConf's corporate capabilities and collected lifehacks from IT directors, system administrators, and information security specialists. We'll show you how to transform TrueConf from simple video communication into the foundation of corporate communication infrastructure.
How to Configure TrueConf Server for Stable Operation
TrueConf Server is the heart of corporate video communication that requires professional configuration to ensure stable operation for large numbers of users. Proper configuration can increase system performance by 3-4 times.
Why TrueConf Lags with Large Numbers of Participants
The main TrueConf performance problem is related to insufficient server resources and incorrect load balancing configuration. The system tries to process all video streams simultaneously, creating peak loads on CPU and memory.
Bottleneck diagnostics:
Open Admin Panel → Statistics → Server Load. If CPU usage exceeds 80% with 50+ participants, the problem is in the processor. Memory usage over 75% — need to add RAM. Network I/O above 70% of bandwidth — network problems.
Quick solutions:
Limit video quality to 720p for meetings over 100 participants
Enable adaptive bitrate for automatic quality reduction under load
Configure priority users — VIP users get HD quality, others get standard
Server Optimization Secrets for 4K Video
4K video in TrueConf requires serious computational resources, but proper configuration allows providing Ultra HD quality even for large meetings.
Hardware for 4K:
Processor: Intel Xeon or AMD EPYC with 16+ cores
RAM: minimum 64 GB for 100 users in 4K
Storage: NVMe SSD with 50,000+ IOPS
Network: 10 Gbps for internal network
Software optimization:
Enable hardware acceleration in Admin Panel → Server Settings → Video Processing. TrueConf supports Intel Quick Sync, NVIDIA NVENC, AMD VCE for processor offloading.
Configure zone-based routing — users from the same office get direct connections, while remote participants connect through optimized channels.
Result: system can process 200+ participants in 4K without quality loss.
Corporate Infrastructure Configuration in 10 Minutes
Basic TrueConf corporate configuration includes Active Directory integration, security setup, and corporate network optimization.
Step 1: Active Directory Integration
Admin Panel → Users → LDAP Settings → Add LDAP Server. Enter domain controller data, configure user synchronization. TrueConf automatically imports organizational structure and access rights.
Step 2: Corporate Security
Enable TLS encryption for all connections, configure certificates from corporate certification authority. Restrict access by corporate network IP addresses.
Step 3: Network Optimization
Configure QoS for TrueConf traffic prioritization, open necessary firewall ports, set up load balancing for distributing load between servers.
Maximum Security: How to Protect Corporate Meetings from Leaks
TrueConf offers a security level unavailable in cloud solutions. Complete data control and ability to operate in an isolated environment make it ideal for organizations with high confidentiality requirements.
Autonomous Operation Without Internet Dependency
Main TrueConf advantage — ability to operate completely autonomously in a corporate network without access to external servers. This is critical for defense enterprises, banks, and government organizations.
Isolated environment configuration:
Install TrueConf Server in the corporate network DMZ segment. Configure internal DNS for server name resolution. All users connect only to the internal server.
Autonomous operation advantages:
Complete data control — nothing transmitted outside organization
Independence from internet providers and external services
Compliance with regulatory requirements for information isolation
Stable operation even with complete internet disconnection
Backup: configure cluster of multiple TrueConf servers to ensure autonomous system fault tolerance.
Integration with Russian Information Protection Systems
TrueConf is certified for operation with Russian cryptographic information protection tools and complies with FSTEC Russia requirements.
CryptoPro integration:
Install CryptoPro CSP on TrueConf server. In the Admin Panel → Security → Encryption select Russian encryption algorithms GOST 28147-89, GOST R 34.11-94. All video and audio streams will be protected by Russian cryptography.
Security compliance:
Certification according to FSTEC requirements for K2 protection class
Support for Russian encryption algorithms
Integration with Russian PKI systems
Compliance with Federal Law 152 on personal data
What to Do with FSB and FSTEC Requirements
For working with state secrets and confidential information, TrueConf can be configured according to strictest security requirements.
Maximum protection mode:
Disable all external connections, enable mandatory smart card authentication, configure logging of all user actions. Meeting recordings are encrypted and stored in protected storage.
Document flow: integrate TrueConf with certified document management systems for automatic meeting protocol creation with compliance to all document flow requirements.
Security audit: TrueConf maintains detailed logs of all connections, user actions, settings changes for subsequent analysis by security service.
Mymeet.ai for TrueConf: AI Analysis of Ultra-Secure Meetings
TrueConf provides a maximum security level for corporate video conferences, but extracting strategic insights from protected discussions requires specialized analysis tools. Mymeet.ai integrates with TrueConf and provides AI analysis with compliance to all corporate security requirements.
✅ Automatic connection to protected TrueConf meetings — bot operates in isolated corporate environment
✅ Closed circuit processing — all data remains in corporate infrastructure without transmission to third parties
✅ FSTEC and FSB compliance — meeting analysis with compliance to state secret protection requirements
✅ Russian cryptography integration — GOST algorithm support for analyzed data encryption
✅ Corporate security templates — special reports for "secret" and "top secret" classified meetings
✅ Audit and compliance — detailed processing logs for security services and auditors
Case: Defense Enterprise
A large Russian defense enterprise uses TrueConf for coordinating secret projects between closed research institutes and production facilities. Meetings occur in isolated networks without internet access, discussing state secret matters. With mymeet.ai, analysis process became secure and efficient:
System deployed completely in enterprise isolated corporate network, bot connects to secret meetings through internal TrueConf Server, analyzes technical discussions using special defense industry template — highlights technical solutions, development timelines, resource requirements, creates classified protocols with appropriate security classifications and access restrictions, integrates with certified document management system for automatic document flow.
Result: 70% increase in secret meeting analysis efficiency with full compliance to secrecy regime requirements.
Implement ultra-secure AI analysis in TrueConf. Contact consultant through form to configure system for your security service requirements.
Hidden TrueConf Functions Known Only to IT Directors
TrueConf contains many enterprise functions not documented in regular user guides. These capabilities are available only in corporate versions and require administrative rights for configuration.
How to Manage Video Wall for Top Management Presentations
TrueConf supports creating video walls from multiple screens for impressive presentations in top management conference rooms. Function is hidden in advanced administrator settings.
Video wall configuration:
In the Admin Panel, go to Advanced → Video Wall Configuration. Configure screen matrix (2x2, 3x3, 4x2), specify each display resolution, set up screen synchronization.
Display modes:
Gallery Wall — each participant on separate screen for large meetings
Presentation Wall — main content on central screens, participants on edges
Executive Mode — VIP participants on main screens, others minimized
Practical application: bank board meetings, strategic sessions, presentations for major clients get maximum visual impact.
Secret Corporate Messenger Capabilities
TrueConf built-in messenger has hidden functions for corporate use, including document management system integration and business process automation.
Chat enterprise functions:
Configure automatic bots for business processes — vacation requests, document approvals, corporate system notifications come directly to TrueConf chat.
Document management integration: messages can automatically save to electronic document management systems with number assignment and approval status tracking.
Corporate channels: create closed channels for project teams with automatic access control based on departmental structure from Active Directory.
API and SDK for Business Process Integration
TrueConf provides powerful APIs and SDKs for deep integration with corporate systems. Most organizations don't use these capabilities due to configuration complexity.
API automation:
Create meetings programmatically from CRM systems, ERP solutions, corporate portals. API allows configuring participant rights, video quality, meeting recording automatically based on event type.
Mobile app SDK: embed video communication into corporate mobile applications. Employees can participate in meetings directly from work applications without switching between programs.
IoT integration: connect TrueConf to "smart office" systems for automatic lighting, climate, presentation equipment control during video conferences.
TrueConf Integration: From Active Directory to 1C
TrueConf corporate value is revealed through integration with the organization's existing business systems. Proper configuration turns video communication into an organic part of corporate IT infrastructure.
Unified Authentication Through Corporate Systems
TrueConf supports integration with main corporate authentication systems, allowing employees to use single login for accessing all work systems.
Active Directory integration:
Configure LDAP connection with domain controller. TrueConf automatically imports users, groups, and organizational structure. Video communication function access rights inherit from AD group policies.
Single Sign-On (SSO): integrate TrueConf with corporate SSO solutions — ADFS, Keycloak, Okta. Users automatically log into the video communication system when entering a corporate network.
Multi-factor authentication: connect 2FA through corporate systems — smart cards, USB tokens, biometrics. Critical for organizations with enhanced security requirements.
Automated Meeting Creation from CRM and ERP
TrueConf can automatically create meetings based on corporate system events — new CRM clients, ERP project milestones, task management system deadlines.
Russian CRM integration:
Configure webhooks in amoCRM, Bitrix24, MoySklad for automatic TrueConf meeting creation when deal status changes. Client automatically receives presentation or consultation invitations.
ERP integration: connect TrueConf to SAP, Microsoft Dynamics, 1C for creating meetings based on project events. The project team automatically assembles for video meetings when reaching key milestones.
Integration with Russian Document Management Systems
For Russian organizations, integration with domestic electronic document management systems is critical, especially in the government sector.
Popular document management integrations:
DELO — meeting protocols automatically created in system with number assignment
Directum — discussion tasks become assignments with execution control
Thesis — meeting recordings saved as audio documents with metadata
1C:Document Flow — full document lifecycle integration
Automatic document flow: configure protocol draft creation based on discussion topics, automatic assignment distribution to participants, decision execution control through document management system.
Integration | Configuration Complexity | Implementation Time | Corporate Value |
Active Directory | Low | 2 hours | Unified authentication |
CRM systems | Medium | 1 day | Sales automation |
ERP solutions | High | 1 week | Project management |
Document management systems | High | 2 weeks | Document flow |
Solving Common TrueConf Problems
The corporate environment creates unique challenges for video conferencing — high loads, complex network infrastructure, strict security requirements. Understanding TrueConf architecture helps quickly diagnose and eliminate problems.
"Server Crashes Under Load" — Performance Diagnostics
What happens: TrueConf Server becomes unavailable when large numbers of users connect, meetings interrupt, and the system stops responding to requests.
Main performance crash causes — insufficient server resources, incorrect load balancing configuration, user database problems.
System diagnostics:
Open Performance Monitor on TrueConf server. Critical metrics: CPU usage over 90%, RAM usage over 85%, Disk I/O over 80% — signs of system overload.
Check TrueConf Server logs in the Logs folder. "Memory allocation failed" or "Database connection timeout" errors indicate specific problems.
Load optimization:
Increase server RAM — minimum 2 GB per 100 simultaneous users
Use SSD instead of HDD for user database
Configure connection pooling for database operation optimization
Enable load balancing between multiple TrueConf servers
Result: system withstands peak loads without stability loss.
"Doesn't Work in Closed Network" — Isolated Environment Configuration
What happens: TrueConf cannot establish connections between users in isolated corporate networks, connection errors, server unavailability.
Isolated corporate networks often have complex topology with multiple firewalls, proxy servers, VLAN segmentation. TrueConf requires proper network infrastructure configuration.
Network diagnostics:
Check TrueConf Server accessibility from client machines: telnet server_ip 4307. If the connection doesn't establish, the problem is in the firewall or routing.
Ensure ports 4307 (TCP) and 1935 (TCP) are open between clients and server. Media traffic needs UDP ports 40000-50000.
Isolated network configuration:
Create DNS records for internal TrueConf server name resolution
Configure NAT for correct media stream operation between network segments
Open necessary ports on all intermediate firewalls
Configure QoS for video traffic prioritization
"Poor Quality with Multiple Participants" — Resource Optimization
What happens: when 50+ participants connect, video and audio quality sharply deteriorates, artifacts appear, delays, connection interruptions.
TrueConf by default tries to provide maximum quality for all participants, creating exponential server load as user count grows.
Intelligent optimization:
Enable Adaptive Quality in Admin Panel → Conference Settings. The system automatically reduces video quality for inactive participants and increases for current speakers.
Configure Priority Users — managers and presenters get priority in server resource distribution.
Architectural solution:
Use cluster architecture with multiple TrueConf servers
Configure geographic load balancing for distributed teams
Enable hardware acceleration for CPU offloading
Limit maximum video resolution for mass events
Result: stable communication quality for hundreds of simultaneous participants.
Conclusion
TrueConf offers unique capabilities for organizations where autonomy, security, and complete control over corporate communications are critically important. Proper configuration and integration turn video communication systems into strategic organizational assets.
Start with server performance optimization, configure integration with corporate authentication systems, master advanced security functions. For organizations with high confidentiality requirements, TrueConf can become the foundation of a completely autonomous communication infrastructure.
Next step — implement AI analysis of corporate meetings with compliance to all security and classification requirements.
Realize the corporate potential of autonomous video communication. Try mymeet.ai with TrueConf for free — 180 minutes of processing in a protected corporate environment. Get consultation
Frequently Asked Questions: TrueConf Lifehacks
TrueConf hotkeys — what combinations work in the corporate version?
Ctrl+M for microphone, Ctrl+Shift+V for camera, F11 for fullscreen mode, Ctrl+D for screen sharing. In the Admin version, Ctrl+Alt+S for server statistics, Ctrl+Alt+U for user management are available.
How to configure TrueConf Server for 1000+ users?
Minimum: server with 32+ CPU cores, 128 GB RAM, NVMe SSD, 10 Gbps network. Enable cluster architecture, hardware acceleration, adaptive quality. Limit HD video for mass meetings.
TrueConf security — how to ensure maximum data protection?
Use autonomous installation in isolated networks, integrate with Russian cryptography (CryptoPro), configure smart card authentication, enable complete logging of all user actions.
Can TrueConf be integrated with Active Directory and 1C?
Yes, TrueConf supports LDAP integration with AD for user import and SSO. For 1C, APIs are available for automatic meeting creation from client cards and document flow integration.
TrueConf vs Zoom — what unique advantages for corporations?
Complete autonomy without internet dependency, operation in closed networks, compliance with Russian security requirements, integration with domestic document management systems, support for up to 1,500 participants on their own server.
How to solve the TrueConf Server crash problem under load?
Increase RAM (2 GB per 100 users), use SSD for database, configure connection pooling, enable load balancing between servers. Monitor CPU, RAM, Disk I/O through Performance Monitor.
TrueConf integrations — which Russian systems does it work with?
Main integrations: document management systems DELO, Directum, Thesis, 1C:Document Flow, Russian CRM (amoCRM, Bitrix24), digital signature systems (CryptoPro), FSTEC-certified security solutions.
How to configure a video wall in TrueConf for a top management conference room?
In Admin Panel → Advanced → Video Wall Configuration, configure screen matrix, specify display resolutions, choose display mode (Gallery Wall, Presentation Wall, Executive Mode).
TrueConf API — what automation capabilities are available?
Programmatic meeting creation from corporate systems, user rights management, automatic recording by events, IoT office system integration, video communication embedding in corporate mobile applications.
Does TrueConf work completely without the internet in a closed network?
Yes, TrueConf can operate completely autonomously in isolated corporate networks. All servers are installed locally, data is not transmitted to external systems. Perfect for defense enterprises and organizations with a secrecy regime.
Radzivon Alkhovik
Aug 27, 2025
