Modern project managers face the constant challenge of recording tasks, managing communication, and optimizing time spent on meeting processing. SoftwareLead, one of our clients, is a marketing bureau in the IT sector. mymeet.ai has become an essential tool for saving time and improving workflows.
Alina Mukhamedyarova, a project manager at SoftwareLead, shared how she uses mymeet.ai to manage internal and client meetings. Thanks to the service, the time spent processing reports has decreased from an hour to 10–15 minutes, and tasks are now recorded more accurately and structurally.
How SoftwareLead uses mymeet.ai
At SoftwareLead, Alina Mukhamedyarova applies mymeet.ai to optimize all key processes related to conducting and processing meetings. The service helps automate routine tasks and improve interactions with both the team and clients.
Main use cases for mymeet.ai in Alina's work
“mymeet.ai has become a tool that saves time and systematizes work. I can focus on project management rather than routine data processing,” notes Alina Mukhamedyarova.
How SoftwareLead uses mymeet.ai: scenarios in action
Project manager Alina Mukhamedyarova and her colleagues at SoftwareLead adapt mymeet.ai for their tasks and workflows in different ways.
Meeting processing via uploading recordings
Alina prefers to upload meeting recordings manually through the mymeet.ai web service. This approach allows her to maintain full control over the process and utilize existing meeting recordings. After uploading, mymeet.ai automatically generates a text transcription and a structured report, which Alina uses to record tasks and work with her team or clients.
“I usually upload recordings through the browser version of mymeet.ai, edit the report, add tasks, and share them with the team or clients.”
Inviting a bot to online meetings
Alina's colleagues, including other project managers, prefer to invite the mymeet.ai bot to meetings in real-time. This eliminates the need to manually upload recordings after meetings — the bot automatically records and provides a meeting report right away.
“My colleagues prefer inviting mymeet.ai to meetings because it’s more convenient for them. I, however, prefer manual uploads since my responsibilities include storing and processing call recordings.”
Let’s look at how each of these use cases supports a project manager’s daily work.
1. Meeting transcription: quick processing and information access
Before using mymeet.ai, Alina manually recorded tasks, and processing meeting recordings took a lot of time. Listening to recordings, editing, and creating reports could take up to an hour.
With mymeet.ai, the meeting processing workflow has completely changed. Alina uploads the recording via the web service, and the platform automatically generates a text transcription and a structured report that she uses for task management and follow-up.
“Now processing one report takes an average of 10–15 minutes. Previously, it could take more than an hour.”
Results:
Meeting processing time reduced by 4–6 times;
Transcriptions serve as the foundation for further work with tasks and clients.
2. Task formation: precise recording and management
In meetings, it’s essential not only to record tasks but also to distribute them correctly. Without a structured report, there was a risk of missing important details.
mymeet.ai automatically identifies tasks from meeting transcriptions. Alina uses these tasks as a basis for further project management: she edits them, adds deadlines, and assigns responsibilities.
“The most important part of a meeting for me is the identified tasks. Every meeting should result in clear tasks — who, what, and by when.”
Results:
Tasks are recorded accurately and promptly;
Reports are used to create tasks in the task tracker and send them to clients.
3. Process transparency for clients
External clients and contractors didn’t always have access to meeting outcomes, leading to misunderstandings. Sharing video recordings was inconvenient and time-consuming.
Alina uses mymeet.ai transcriptions to ensure transparency. Clients receive a text transcript of the meeting and can refer to it if needed.
“We use mymeet.ai so that clients can refer to the report, see what was discussed, and what was agreed upon.”
Results:
Improved communication with clients and contractors;
Clients can quickly find the information they need without unnecessary requests.
4. Recording storage and quick meeting navigation
In long-term projects, recalling details from old meetings can be challenging. Listening to recordings took considerable time and effort.
mymeet.ai stores all meeting recordings in a structured format, and text transcriptions make navigation easier. To find the required details, you simply use keyword search.
“I refer to the report when I need to recall what we discussed a month ago. It’s faster to read than to listen.”
Results:
Simplified access to information from past meetings;
Time spent searching for necessary data significantly reduced.
5. Improved personal productivity
Previously, Alina spent a lot of time manually processing meetings and reports. This prevented her from focusing on more strategic tasks.
mymeet.ai automated routine processes and freed up time for more important tasks. Now Alina can quickly process reports and dedicate more attention to management and client interactions.
“I used to write down meetings manually in a notebook. Now with mymeet.ai, it takes just minutes.”
Results:
Up to 45 minutes freed up per meeting;
Increased personal productivity for the project manager.
mymeet.ai has become an indispensable tool for project management at SoftwareLead. Thanks to the service, Alina Mukhamedyarova has optimized meeting processing time, improved task recording, and enhanced transparency both within the team and in client work.
Key Results:
Report processing time reduced from 1 hour to 10–15 minutes;
Accurate and prompt task recording and distribution;
Transparency and accessibility of information for clients and the team.
mymeet.ai offers 180 free minutes for processing calls and meetings after registration. This is enough to evaluate the service on 5–10 calls or 3–4 meetings and see how it simplifies routine processes. Sign up at mymeet.ai and start automating your workflows today!
Have questions or suggestions? Contact us:
Email: hello@mymeet.ai
We’d love to discuss your ideas and help customize the service to meet your needs.