Meeting Tips
Radzivon Alkhovik
Aug 13, 2025
Zoom processes over 3 trillion meeting minutes annually — more time than humanity spent inventing the wheel. Over the past decade, the platform has evolved from a simple video calling tool into a comprehensive remote work ecosystem used by millions of people worldwide.
Hi! The mymeet.ai team prepared a detailed Zoom guide — from basic functions to advanced capabilities. We'll explore why this platform became the standard in video conferencing and how to use all its tools most effectively.
Zoom Platform: Basics and Operating Principles
Zoom represents a cloud-based platform for conducting video conferences, webinars, and online meetings. The service operates on a Software as a Service (SaaS) model, meaning access to functions through the internet without needing to install server equipment.
Zoom's operation is built on several key principles. The platform uses distributed architecture with servers worldwide, ensuring stable connections regardless of participants' geographical location. The system automatically selects optimal data transmission routes and adapts to each user's internet connection quality.
How Meeting Connections Work
Participants can join meetings in several ways:
Through organizer's personal link
By Meeting ID
Through calendar invitations
By dialing phone number for audio connection
Zoom automatically detects device type and suggests optimal connection methods. Mobile devices launch the app, computers use desktop clients or web versions.
Platform Technical Features
Zoom uses proprietary video and audio compression algorithms that enable quality conferences even with limited bandwidth. The platform supports up to 1080p video resolution and high-quality audio with noise suppression.
The system is built with scalability in mind — from personal two-person calls to mass webinars with tens of thousands of participants. Architecture allows dynamic load distribution between servers depending on active user count.
Zoom Program: Key Functions and Capabilities
Zoom offers a wide range of tools for effective online meeting conduct. Let's examine main functions that make the platform popular among businesses and private users.
Video and Audio
HD video for up to 49 participants in gallery mode, virtual backgrounds, AI noise suppression, and flexible quality settings for internet speed.
Collaboration
Screen sharing, interactive whiteboard for real-time drawing, and annotation system over shared content.
Meeting Management
Full organizer control: microphone muting, "Raise Hand" function, and Breakout Rooms for group division.
Meeting Recording
Local recording to computer (free) or cloud recording with automatic processing and English transcripts.
Feature | Free Plan | Paid Plans |
HD Video | Up to 100 participants | Up to 1000+ participants |
Meeting Duration | 40 minutes | 30 hours |
Cloud Recording | No | 5 GB - unlimited |
Breakout Rooms | Yes (web panel setup) | Yes |
Admin Functions | Basic | Extended |
Branding | No | Yes |
mymeet.ai for Zoom: Meeting Automation and AI Analysis
Zoom provides basic meeting recording capabilities, but comprehensive analysis and information structuring require additional solutions. mymeet.ai integrates with Zoom and transforms every meeting into structured reports with concrete insights.
✅ Automatic recording and processing — bot connects to meetings and records everything without organizer participation
✅ Speaker-separated transcription — accurate speech-to-text conversion identifying who said what
✅ AI reports by meeting type — sales, HR interviews, project calls receive specialized analysis
✅ Task and deadline extraction — system automatically finds agreements and completion deadlines
✅ Interactive chat with recording — ask questions about past meetings and get precise answers
✅ Workflow integration — reports sent to team email or corporate systems
Practical Usage Example
Imagine a weekly sales department meeting in Zoom. Usually someone manually records key points, often missing important details. With mymeet.ai, the process becomes fully automated:
Bot connects to meeting via link
Creates complete transcription with timestamps
Analyzes discussion through sales lens — highlights deal pipeline, client objections, lead work plans
Forms specific task list with responsible parties and deadlines
Sends structured report to all participants
The manager can later ask the bot: "What objections came up most frequently from clients this week?" and get precise selection from all meetings.
Implement automatic transcription in work processes. Contact a consultant through the form to configure the system for your tasks.
Zoom Pricing and Plans: Subscription Comparison
Zoom offers flexible pricing from free use to enterprise solutions. Choice depends on team size, required functions, and company budget.
Plan | Participants | Duration | Recording | Cloud Storage | Min Licenses | Cost |
Basic | 100 | 40 min (group) | Local | None | 1 | Free |
Pro | 100 | 30 hours | Local + Cloud | 5 GB | 1 | $14.99/month |
Business | 300 | 30 hours | Local + Cloud | 5 GB | 10 | $19.99/month |
Enterprise | 500-1000 | 30 hours | Local + Cloud | Unlimited | 250 | From $21.99/month |
How to Choose the Right Zoom Plan
Basic is ideal for personal use, freelancers, and small teams up to 5 people. The 40-minute limitation is easily bypassed by restarting meetings.
Pro suits small business and individual entrepreneurs. Cloud recording and unlimited meeting time pay for themselves with regular use.
Business is optimal for medium companies from 10 to 100 employees. Administrative functions and increased participant limits provide corporate-level usage.
Enterprise is necessary for large organizations with high security requirements. Personal manager and priority support justify high cost.
Zoom Security and Data Privacy
After 2020 problems, Zoom significantly strengthened its protection system. The platform uses AES 256-bit encryption and end-to-end protection for confidential meetings.
Main security measures include mandatory passwords for all meetings, "Waiting Room" function for connection control, and SSO corporate system integration. Administrators get activity monitoring tools and security policy settings.
It's important to note that Zoom isn't included in domestic software registries and stores data on international servers. For personal data protection compliance, consider domestic alternatives when working with sensitive information.
Zoom Alternatives
For companies where legislative compliance is important, quality domestic solutions are available:
TrueConf Server — included in domestic software registry, supports up to 1,500 participants, works autonomously without external servers
Yandex.Telemost — up to 100 participants free, data stored domestically, Yandex ecosystem integration
SberJazz (VK Calls) — corporate solution focused on security for large business
Microsoft Teams — international solution with local data centers and domestic requirement compliance
Conclusion: Is Zoom Worth Choosing for Video Conferencing
Zoom remains one of the most functional video conferencing platforms thanks to ease of use and extensive capabilities. Free plan covers small team needs, while corporate plans offer advanced security and management tools.
Companies should consider legislative requirements and examine domestic alternatives for personal data work. Regardless of chosen platform, AI solution integration for meeting analysis helps extract maximum value from every call.
Ready to automate meeting analysis? Try mymeet.ai free — 180 processing minutes without card binding. Register now
Frequently Asked Questions About Zoom
How does Zoom work without software installation?
Zoom can be used through a web browser without additional software installation. When following the meeting link, the system offers launching web versions supporting main functions: video, audio, chat, and screen sharing.
Zoom security: can the platform be trusted?
After 2020 problems, Zoom significantly strengthened the security system. End-to-end encryption, mandatory meeting passwords, and improved access control were implemented. For corporate use, consider data protection requirements.
Zoom in local language: is localization available?
Zoom interface is fully translated into multiple languages in all versions — web, desktop, and mobile apps. Automatic subtitles and transcription are currently available primarily in English.
Zoom system requirements: what's needed for operation?
Minimum requirements: Windows 7+, macOS 10.9+, dual-core 2 GHz processor, 4 GB RAM. HD video requires more powerful hardware. Mobile versions work on iOS 8+ and Android 5.0+.
Zoom for business: which plan to choose?
For teams up to 10 people, Pro plan ($14.99/month) works, for medium companies — Business ($19.99/month) with extended administrative functions. Large businesses need Enterprise plans from $21.99/month.
Zoom alternatives: are there domestic analogs?
Main domestic alternatives: TrueConf Server (included in domestic software registry), Yandex.Telemost, SberJazz. Each solution has features and suits different tasks.
How to record Zoom meetings for free?
The free plan only allows local recording to the organizer's computer. Files saved in MP4 format. Cloud recording requires paid subscription from Pro level.
Zoom limits: how many people can participate?
The free plan supports up to 100 participants with a 40-minute limitation for group meetings. Paid plans increase limits to 1000+ participants and remove time restrictions.
Can Zoom be used for webinars?
Basic Zoom functionality suits small presentations up to 100 people. Full webinars with large audiences need a separate Zoom Webinar module with additional pricing.
How to improve Zoom connection quality?
Main methods: use wired connection instead of Wi-Fi, close unnecessary programs, choose optimal video resolution, use external microphone and camera. Zoom automatically adapts to connection quality.
Radzivon Alkhovik
Aug 13, 2025
